Save hours on scheduling, reduce overtime and overstaffing, and cut turnover, all with a tool your staff will love.
Trusted by healthcare organizations
Using a manual or unreliable scheduling platform costs your admins their time, your staff their voice, and your organization real money in overtime and turnover. Fix the schedule with Soonest, and everyone wins.
15 to 20 or more hours per scheduling cycle spent chasing preferences, managing rework, and fielding swap requests. That is before EHR updates, compliance tasks, and everything else already on their plate. The burden is relentless and it never fully resets.
4+ full workweeks lost per yearRotating schedules are built around coverage needs, not the people filling them. When staff have no way to submit preferences or flag what happens on shift, frustration accumulates quietly. Burned-out providers stop advocating for themselves and eventually stop showing up.
47% of physicians report burnoutOvertime from coverage gaps, turnover from staff who feel unheard, and recruiting costs every time a provider leaves. The schedule is the lever that moves all of it. When it fails, the financial impact compounds every pay period.
$60K to $100K to replace one providerThe admin gets their week back. The staff get a voice and a tool they actually want to use. Each promise makes the other easier to keep.
Your schedule, one question away. Staff and admins ask in plain language, get real answers, and take action from web or mobile without touching a menu.
From AI-generated schedules to real-time wellness intelligence and targeted coaching, Soonest is built for the complexity of healthcare organizations.
Staff set preferences, admins set rules, the solver handles the rest. Multi-location, multi-role schedules resolved simultaneously — no manual rework, no domino effect.
Three distinct workflows for shift changes. Staff self-serve through the platform. You set whether admin approval is required.
Time tracking built directly into the scheduling platform. Geofencing ensures staff can only clock in from the facility. Export directly to ADP, Paycom, Paylocity, or any provider.
A 30-second end-of-shift check-in. Staff rate how heavy the shift felt and optionally share what drove it. Pulse AI surfaces burnout signals, safety flags, and at-risk staff — so you can act before it becomes a retention problem.
Pulse AI identifies what your team needs. Coaching delivers it. From 1:1 burnout recovery to team-level facilitation and safety training — programs are recommended based on your actual data, not guesswork.
The schedule takes the responsibility. It builds itself from staff preferences and your rules. When someone is unhappy, the fairness report answers for you.
Simple sliders, about two minutes, updated any time from a phone. No forms, no side texts to the scheduler.
The solver resolves every location, role, and rule at once, then grades its own fairness before you ever see it.
Adjust anything you want, approve, done. The first pass is no longer your job.
Trades, releases, and callouts move through the platform, not your inbox.
Every item on this page turns into a line item you can measure. One retained provider covers the cost, and the hours and overtime savings repeat every cycle after that.
Your schedulers get 15 to 20 or more hours back per cycle, per location. That time goes to work that grows the organization instead of manual rework.
See staffing gaps, overtime exposure, and coverage risk before they hit payroll. Labor decisions move from reactive to planned.
Replacing one provider costs $60K to $100K or more. Pulse AI flags who is at risk before the resignation letter arrives. Most clients keep several.
Soonest was built because our founder was frustrated building his own group's schedules by hand. The product exists because the people who built it lived the problem.
Every client gets a dedicated schedule assistant, a real person who builds your setup, handles the details, and stays with you. Software alone does not solve the problem. Neither does a human working in spreadsheets.
Scheduling, shift management, payroll, wellbeing intelligence, and coaching in one platform. When everything connects, the data means something and the interventions actually work.
We're not a general-purpose scheduler dressed up in a white coat. Soonest was built by and for healthcare providers who lived this problem.
Physician-owned groups managing clinical coverage at one or more facilities. This includes emergency medicine groups, cardiology groups, anesthesiology groups, etc.
Regional and independent multi-location urgent care groups managing cross-location scheduling complexity, coverage gaps, and seasonal demand shifts.
Multi-department health systems managing scheduling across physicians, nursing, and support staff at scale — with regulatory compliance, float pools, and volume complexity.
Groups spanning multiple locations with complex scheduling rules, shared support staff, and varying shift structures across sites.
Independent FECs requiring 24/7 EM-trained coverage at one or multiple locations, often with lean admin teams and physician-owned structures.
Groups managing clinical coverage across multiple client facilities — with per-site rule sets and the coordination overhead that comes with contracted staffing.
Tell us about your shifts, locations, and headcount, and we will tailor the demo to your actual scheduling setup. If you like what you see, your first published schedule is 3 to 5 days away.